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MovingBox provides flexible ways to organize your items. Physical organization uses Spaces and numbered Boxes; labels remain useful for categories and status. Print a contents list for each Box and attach it as a label when you are moving or using storage.

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Spaces and Boxes

Spaces track rooms, closets, storage areas, and other parts of a home. Boxes are numbered containers inside a Space. A Box holds items, but cannot contain another Space or Box. Start with the structure you already use in the real world. For example: Home → Basement → Storage Room → Box 12 Spaces can contain other Spaces and Boxes. A Box must be inside a Space and holds items rather than additional locations.

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Creating a Space

1

Access Locations

Choose the home you want to organize, then open Locations.
2

Choose the Parent

Open the Space that should contain the new location, or start from the home’s Locations view.
3

Add New Space

Tap the ”+” button in the top-right corner
4

Enter Space Details

  • Name your Space (e.g., “Living Room”, “Kitchen”, “Storage Unit”)
  • Optionally add a description
  • You can also add a photo of the Space
5

Save Space

Tap “Save” to create the Space

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Adding a Numbered Box

1

Open its Space

Navigate to the room, closet, or storage area where the Box belongs.
2

Create the Box

Tap the add-location button and choose Box.
3

Enter its Number

Give the Box a name and accept or modify the required Box Number. MovingBox prevents duplicate Box Numbers in the same home.
4

Assign Items

Add new items from the Box or move existing items into it.
Boxes cannot contain other Spaces or Boxes. Create another Space when you need another level in the hierarchy.

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Assigning Items to Spaces and Boxes

1

Method 1: During Item Creation

When adding a new item, select the appropriate Space or Box before saving
2

Method 2: From Item Details

  1. Open an existing item
  2. Tap “Edit”
  3. Tap the “Location” field
  4. Select the desired Space or Box
  5. Tap “Save”
3

Method 3: Create Item Within Location

  1. Navigate to the Locations tab and select a Space or Box
  2. Tap the ”+” button in the top right corner
  3. The “Location” field should automatically contain the location selected in step 1

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Printing a Box Contents List

Open a Box and choose the print or share action. MovingBox creates a PDF containing:
  • The Box name and number
  • Its complete Home and Space path
  • A QR code linked to that Box
  • Assigned item names, quantities, labels, and recorded values
  • Separate totals when items use different currencies
Print the list and attach it to the Box so you can identify it and read what is inside without unpacking it. You can also save or share the PDF with the standard iOS share sheet.
This is a contents sheet for one Box. It is not a complete inventory or insurance-report PDF.

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Scanning a Box QR Code

Scan from MovingBox’s Box QR shortcut or camera interface. You can also use the system Camera app. When the code is recognized, MovingBox opens the matching Box. If a code does not open, confirm MovingBox 2026.2.0 or later is installed, make sure the Box still exists, and try better lighting or hold the camera farther from the printed page.

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Reorganizing Safely

You can rename or move Spaces and Boxes as your storage changes. MovingBox prevents location cycles, duplicate Box Numbers within a home, and Boxes from being placed outside a Space. Before deleting a Space, move or delete the child Spaces and Boxes it contains.

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Labels

Labels provide the primary way to categorize your items in MovingBox. Each item can have one label assigned to it.

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About Labels

Each label in MovingBox consists of:
  • A name (e.g., “Electronics”, “Furniture”, “Valuable”)
  • A color for visual identification
  • An emoji that represents the label’s purpose

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Creating Labels

1

Access Labels

  • Navigate to Settings using the app’s navigation
  • Select “Label Settings” from the menu
2

Add New Label

Tap the ”+” button to create a new label
3

Configure Label

  • Enter a name for your label
  • Select a color for visual identification
  • Choose an emoji that represents the label’s purpose
4

Save

Tap “Save” to create the label

Item Categories

Create labels for item types like “Electronics,” “Furniture,” or “Clothing”

Value Indicators

Use labels like “Valuable,” “Moderate Value,” or “Insured”

Ownership

Labels such as “John’s,” “Mary’s,” or “Shared” to track item ownership

Collections

Mark items as part of a collection

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Applying a Label to an Item

1

Item Labeling

  1. Open an item in edit mode
  2. Tap the “Label” field
  3. Select one label from the list
  4. Tap “Save”
Each item can have only one label. If you assign a new label to an item, it will replace any existing label.

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Sorting Options

Tap the sort button to arrange items by:
  • Name (A-Z or Z-A)
  • Date added (newest or oldest)
  • Value (high to low or low to high)

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Best Practices for Organization

Develop a logical organization system and stick to it. For example, use locations for physical placement and labels for item categorization or status.
Begin with basic locations like rooms to organize your inventory effectively.
When cataloging items in a specific location, take photos of shelves, cabinets, or surfaces with multiple items. Our multi-item detection will identify each item separately, making it faster to build your inventory while maintaining proper location assignments.
Use numbered Boxes and print a contents list for each one. Attach the list to the Box so you can identify it and see what is inside without unpacking it. Scan its QR code whenever you need the live inventory.
Since you can only assign one label per item, choose your labels carefully based on your most important organizational needs.
Review your organizational system periodically and update it as your needs change. Remove unused labels and consider reorganizing as your collection grows.